Business Support Assistant

• Job Title: Business Support Assistant
• Location: Edinburgh Office based
• Department: Business Support Services
• Reports To: Business Manager
• Position Type: Full-time
• Compensation: £30k – £35k + options

About Exergy3:

Exergy3 is a pioneering company specialising in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonisation of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating.

Job Overview:

We’re looking for a proactive and highly organised Business Support Assistant to help Exergy3 run efficiently and effectively in a fast-moving, customer-focused environment. Reporting to the Business Manager, this role provides day-to-day administrative and coordination support across the company, while also assisting the CEO and CCO with executive-level administration, including diary management, travel coordination, and expenses. This is a varied, fast-paced position within a growing cleantech company, ideal for someone looking to develop their career in cross-functional business support functions.

Key Responsibilities:

• Provide central business support to leadership and delivery teams, supporting management of back-office systems and associated contracts, company policy, processes, documentation, travel, and facilities and general administration.
• Administration of support services including facilities, HR, procurement, IT systems, financial processes and general administration in accordance with industry best practice.
• Coordinate and prepare materials, logistics, catering, travel, and accommodation for staff and Executive or Board guests, ensuring a seamless and professional experience.
• Plan and coordinate travel arrangements, ensuring efficiency and value for money.
• Support executives with administrative tasks, expenses, and ad hoc initiatives as needed.
• Create a positive and organised work environment in a fast-paced and evolving startup setting.

Qualifications and Skills:

• A passion for support service excellence with a can-do attitude
• Proven experience as business support or administrative role.
• Professional, engaging, and proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, MS Teams).
• High attention to detail and ability to anticipate needs before they arise.
• Ability to handle confidential information with discretion and integrity.
• Experience collaborating across teams in a fast-paced environment.

Why join Exergy3

• Be part of a dynamic and innovative company at the forefront of clean energy technology.
• Play a pivotal role in driving the growth and success of Exergy3.
• Competitive salary and performance-based incentives.
• Opportunities for professional growth and development.
• Opportunity to grow and shape your role as the company scales.
• Contribute to a sustainable future by promoting clean heat solutions.

What we offer:

• £30k- 35k per annum depending on experience, and EMI options after successful completion of the first 6 months.
• 34 days of annual leave per year (25 flexible + 9 fixed annual leave days which can either be the Scottish Bank Holidays or aligned to the school term breaks in your council area of residence.)
• Office based
• Compressed Hours (35 hr/week)

Application Process:

Interested candidates should submit their resume and a cover letter outlining their qualifications and vision for the role to recruitment@exergy3.com  by 11^th of December.

Exergy3 is an equal opportunity employer. We embrace diversity in all its forms and are committed to creating an inclusive environment for all employees to thrive and drive business success.